I. Personal Data Administrator
The administrator of personal data is Suempol sp. z o.o. with its registered office in Bielsk Podlaski, at 69A Białostocka Street, 17-100 Bielsk Podlaski, entered into the Register of Entrepreneurs kept by the District Court in Białystok, XIII Commercial Division of the National Court Register under KRS number 0000145087, having NIP: 5432025328, REGON: 052143093 (hereinafter referred to as the "Administrator").
II. Contact details of the Administrator
The Administrator, in particular in order to exercise the rights referred to in points V – VII below, may be contacted by: a) e-mail sent to the address: biuro@suempol.pl or b) traditional mail sent to the address: Białostocka 69A, 17-100 Bielsk Podlaski.
III. Purpose of processing, legal basis for processing and period of storage of personal data
I. Communication with the Administrator by e-mail, traditional mail, contact form available on the website of the www.suempol.pl
The Administrator may process personal data of persons communicating with the Administrator by e-mail or traditional mail.
The Administrator may also process personal data of persons using the contact form available on the website www.suempol.pl in the "Contact" tab.
Providing personal data is voluntary, but necessary for the purpose of communication with the Administrator.
Detailed purposes of personal data processing, the legal basis for the Administrator's actions and the period for which personal data are stored are indicated in the table below.
Purpose of personal data processing
Legal basis for processing personal data
Personal data retention period
Communication with the Administrator, solving matters related to correspondence, providing answers to questions asked, conducting the Administrator's current business activity.
Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator is the ability to communicate, respond and resolve matters to which the correspondence relates, as well as the Administrator's day-to-day business activity)
Personal data is stored until the communication is completed or the matter to which the correspondence relates/answers to the question asked.
Securing information (archiving) in the event of a legal need to prove facts about the communication and the matters to which the communication relates, in order to establish, pursue or defend against claims.
Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator is the protection of the Administrator's rights)
Until the expiry of the limitation period for any claims.
II. Communication with the Administrator by telephone calls
The Administrator processes personal data of persons contacting the Administrator by means of a telephone connection.
Phone calls made to the Administrator are recorded. Continuing the conversation with the Administrator after listening to the initial communication constitutes consent to the recording of the conversation.
Providing personal data is voluntary, but necessary for the purpose of communication with the Administrator.
Detailed purposes of personal data processing, the legal basis for the Administrator's actions and the period for which personal data are stored are indicated in the table below.
Purpose of personal data processing
Legal basis for processing personal data
Personal data retention period
Solving matters to which the conversation relates, answering questions asked, conducting the Administrator's day-to-day business activity.
Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator is to provide answers and resolve matters to which the conversation relates, as well as to conduct day-to-day business activity by the Administrator)
Personal data is stored until the communication is completed or the matter to which the conversation relates/answers the question asked.
Ensuring the highest quality of services provided, preventing conflict situations regarding the information provided by the Administrator.
Article 6(1)(f) of the GDPR (the legitimate interest of the Controller is to ensure the highest quality of services provided by the Controller as well as to prevent conflict situations)
Personal data are stored for the period of provision of services and the period necessary to prevent possible conflict situations as well as to clarify them, but no longer than until the statute of limitations for any claims expires.
Securing information in the event of a legal need to prove facts about the communications and matters to which the communication relates, in order to establish, pursue or defend against claims, if any.
Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator is the protection of the Administrator's rights)
Until the expiry of the limitation period for any claims.
III. Use of the Administrator's social profiles
The Administrator maintains social profiles on portals such as: Facebook, YouTube, Instagram and LinkedIn. In connection with the above, the Administrator processes personal data left by persons visiting these profiles (m.in. people who follow profiles, post comments, react to posted posts, subscribe to profiles).
The Administrator also processes statistical data using tools provided by Facebook, YouTube, Instagram, LinkedIn, which are left by people visiting the Administrator's profiles.
Providing personal data is voluntary, but failure to provide them may prevent the use of Facebook, YouTube, Instagram and LinkedIn, which may result from the internal regulations of these portals.
Regardless of the processing of personal data by the Administrator, data left on social networks (Facebook, YouTube, Instagram, LinkedIn) may also be processed by the owners of these portals, in accordance with the internal regulations of these portals, which is beyond the influence of the Administrator.
Detailed purposes of personal data processing, the legal basis for the Administrator's actions and the period for which personal data are stored are indicated in the table below.
Purpose of personal data processing
Legal basis for processing personal data
Personal data retention period
Conducting correspondence using tools provided by Facebook, YouTube, Instagram, LinkedIn, answering questions.
Article 6(1)(f) of the GDPR (the legitimate interest of the Controller is to conduct correspondence and to respond and resolve matters to which the correspondence relates)
Personal data is stored until the communication is completed or the matter to which the correspondence relates/answers to the question asked.
Conducting marketing activities, promotion and advertising of products manufactured by the Administrator and the Administrator's activities.
Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator is the implementation of marketing, promotion and advertising of products produced by the Administrator and the Administrator's activities)
Personal data are stored until an objection is lodged or the purpose for which the data is processed ceases to exist.
Conducting analysis and statistical research using tools provided by Facebook, YouTube, Instagram, LinkedIn, in order to improve the quality of the Administrator's services and products, as well as to facilitate the use of the Administrator's business.
Article 6(1)(f) of the GDPR (the legitimate interest of the Controller is to facilitate the use of the Controller's business, improve its quality and functionality)
Personal data is stored until the analysis and research are completed and the results are used. Nevertheless, the period of availability of statistical data in Facebook, YouTube, Instagram, LinkedIn tools may be longer, which means that the Administrator has the possibility to access this data, but this remains outside its decision-making scope. Regardless of this, the Administrator will no longer use the above data.
Securing information in the event of a legal need to prove facts related to, m.in, the processing of personal data on social media profiles by the Administrator, in order to establish, pursue or defend against claims.
Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator is the protection of the Administrator's rights)
Until the expiry of the limitation period for any claims.